GUESTS ATTENDING PROBUS EVENTS

BLUE MOUNTAIN PROBUS

POLICY: GUESTS ATTENDING PROBUS EVENTS PRINCIPLES

  1. Events and activities organized or coordinated by Blue Mountain PROBUS members are principally for members of the Blue Mountain PROBUS club, and members attendance should always take precedence over guests, except as noted below.
  2. Insurance provided through PROBUS Canada does not address guests at PROBUS events and activities. Therefore, no guests should be invited or allowed to participate in any event or activity with any elevated risk of injury without the event coordinator having the guest sign a waiver form.
  3. In light of the need of Blue Mountain PROBUS to always attract new members, guests typically should be regarded as candidates for club membership, where applicable. As such, guests should not be invited or allowed to attend an event more than two (2) times without becoming a member of Blue Mountain PROBUS.
  4. For events or activities where guests are welcome, it is important that the event or activity is perceived as a PROBUS event, and the event coordinator shall have the right to limit or prohibit guests at his discretion to ensure the event or activity is able to maintain its PROBUS identity.

POLICIES FOR DIFFERENT EVENTS AND ACTIVITIES

PROBUS events and activities consist of a wide range of pursuits. In consideration of the issue of guests, policies are defined for the following categories:

A. EVENTS ORGANIZED BY BLUE MOUNTAIN PROBUS

Examples: Tours, luncheons, bridge, hiking, cycling, kayaking, monthly meetings

  1. These events and activities are organized strictly by members of Blue Mountain PROBUS for members of the club.
  2. These events may have: a. a specifically defined maximum number of participants, or b. a less definitive maximum number of participants, but typically there is often a maximum number of participants that the coordinator believes would be manageable. In such cases, the coordinator shall only allow guests to attend where such attendance does not result in the exclusion of PROBUS members or where the number of attendees would exceed a manageable limit.
  3. Some events may be designed with the idea of guests being a significant component (ie. Christmas luncheon). In such instances, typically the number of guests should not exceed the number of PROBUS members (ie. for the Christmas luncheon, a PROBUS member may bring a spouse but should not be allowed to bring additional guests).
B. EVENTS ORGANIZED BY OTHERS

Examples: Blues hockey games, Kings Wharf theatre (Note: These typically are events that are organized and run by parties totally independent of Blue Mountain PROBUS, wherein the activity organizer with Blue Mountain PROBUS simply purchases tickets for PROBUS members to attend.)

  1. These events and activities are organized and run by individuals or parties who are not part of Blue Mountain PROBUS. In these instances, typically the coordinator will secure a defined number of tickets or passes to attend the event or activity.
  2. Guests should only be permitted by the coordinator where such attendance does not displace the attendance of Blue Mountain PROBUS members.
  3. Where the number of guests potentially could displace membership attendance, except as noted below, the coordinator should attempt to secure additional tickets for guests so as not to preclude Blue Mountain PROBUS members from attending.
  4. Some of these events may be deemed by the coordinator as ideally suited to spouses accompanying Blue Mountain PROBUS members (ie. King’s Wharf Theatre performances). In such instances, typically the number of guests should not exceed the number of PROBUS members (ie. a Blue Mountain PROBUS member may bring only a spouse). In such instances, it is recognized that Blue Mountain PROBUS members may be prevented from attending notwithstanding that guests will be attending.
C. EVENTS ORGANIZED IN CONCERT WITH OTHER PROBUS CLUBS

Examples: Ski legends, Travel, Investment Club

  1. These events and activities are created by a group of PROBUS clubs acting in collaboration, and they typically operate independently from the participating PROBUS clubs. These events and activities are run under a set of criteria defined and administered by self-appointed administrative teams on behalf of all participating PROBUS clubs.
  2. In such instances, attendance shall be regulated by the administration team for that specific event or activity.
  3. At times, Blue Mountain PROBUS may partner with one other PROBUS club to operate an event or activity on behalf of the members of each PROBUS club. This may be required where, for example, it is necessary to achieve a minimum level of attendance to make the event or activity viable.

In such instances, attendance shall be shared on an equal basis between the participating PROBUS clubs, and the principles set out in this policy document shall apply with regard to guests.

ESTABLISHING NEW EVENTS AND ACTIVITIES WHERE GUEST

ATTENDANCE IS EXPECTED OR WILL BE ENCCOURAGED

In keeping with the principles noted above (which shall remain paramount), the following policies shall apply for the creation of new events or activities where attendance of non-members is expected or will be encouraged:

  1. New events or activities for which Blue Mountain PROBUS members will be encouraged and/or allowed to bring a spouse/partner/family member shall NOT require approval for the Management Committee 4 | P a g e
  2. New events or activities for which guests in addition to a spouse/partner/family member are anticipated shall require approval of the Management Committee.
  3. New events or activities which are being organized or established as a joint venture with another PROBUS club will require the approval of the Management Committee. Approved by the Blue Mountain PROBUS Management Committee March 21, 2024.